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Wedding & Event Podcast

Frank podcast discussions for event professionals and those planning successful events.

Wedding & Event Podcast

Hierarchy of Event Responsibility. Part 3. Wedding & Event Podcast Episode 42.

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Villa Sancti Di Bella Vista Wedding Music by Elegant Music

When you are in charge of an event, and see a situation develop, that might affect the outcome, you can’t turn your back it.

The handling needed may be immediate and “far above one’s pay grade” and so to be at peace with one’s self one does whatever necessary to guide the event to success.

Heirarchy of Event REsponsibility. Part 3. with Tobey Dodge and Eric Zimmermann

This episode includes real situations.

And now please enjoy “Hierarchy of Event Responsibility. Part 3.” Wedding & Event Podcast Episode 42.

Sincerely, Eric Zimmermann Host of Wedding & Event Podcast 626-797-1795

Hierarchy Of Event Responsibility. Part 2. Wedding & Event Podcast Episode 41.

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Wedding Reception Vibiana Los Angeles
Wedding Reception

To provide a high level of service I am sure there is some kind of ratio of service staff hired to the number of guests attending. An example of this is hiring additional staff to provide wine service during dinner.

In this Episode, Tobey recounts a wedding reception having an unexpected change in the foodservice affecting the bride and groom’s dinner. Like a house of cards coming down this effected toasts, music, dancing, and the whole momentum of the event.

As fate would have it, there was a guest in attendance, the sister of the groom, who was an event coordinator.

She sensed that something was wrong and in a challenging manner got up in Tobey’s face about why this, and why that, and what are you going to do about it?

Wedding & Event Podcast Episode 41

We can all learn from this situation.

And now please enjoy “Hierarchy Of Event Responsibility.” Part 2. Wedding & Event Podcast Episode 41.

Sincerely, Eric Zimmermann Host of Wedding & Event Podcast 626-797-1795

About Tobey Dodge

“Tobey is about as good as you get. She simply cares about her clients and makes sure every detail has been taken care of…”

John Scott Senior Event Consultant, Classic Party Rentals

Tobey is a published author, Wedding Consultant, Founder and CEO of Prepaired.com.

Contact: tobey@prepaired.com

Website www.prepaired.com

About Eric Zimmermann

Eric is a DJ/Master of Ceremonies, Pianist, Bandleader, and Co-founder of Elegant Music. Eric is also a commercial actor in Los Angeles and host of Wedding & Event Podcast.

Contact: eric@elegantmusic.com

Website: www.elegantmusic.com

Office: 626-797-1795

Hierarchy of Event Responsibility. Part 1. Wedding & Event Podcast Episode 40.

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checker dance floor

What if there is no wedding coordinator? Who’s in charge?

When I first started performing for weddings back in the 90s I really didn’t understand how an event was organized. After meeting with the client I thought I had my facts straight and the event would go smoothly. I really couldn’t put my finger on why some events went better than others.

Eventually, I adopted the policy of attaching an itinerary and sometimes diagrams to contracts and that complete planning was the answer. This went a long way to establishing a smooth-running event. But I found out the client had also made agreements with their other vendors and it could occur on the day of the event that multiple timelines could exist.

podcastwedding @wedding_and_event_podcast

This episode starts with my telling of an event back in the 90s that could have gone better.  From just a few facts Tobey was able to diagnose what happened and illustrate what should have happened.  I think everyone can learn from this talk as I did.

And now please enjoy, Hierarchy Of Event Responsibility. Part 1 Wedding & Event Podcast Episode 40.

Sincerely, Eric Zimmermann Host of Wedding & Event Podcast 626-797-1795

About Tobey Dodge

“Tobey is about as good as you get. She simply cares about her clients and makes sure every detail has been taken care of…”

John Scott Senior Event Consultant, Classic Party Rentals

Tobey is a published author, Wedding Consultant, Founder and CEO of Prepaired.com.

Contact: tobey@prepaired.com

Website www.prepaired.com

About Eric Zimmermann

Eric is a DJ/Master of Ceremonies, Pianist, Bandleader, and Co-founder of Elegant Music. Eric is also a commercial actor in Los Angeles and host of Wedding & Event Podcast.

Contact: eric@elegantmusic.com

Website: www.elegantmusic.com

Office: 626-797-1795

What is the message of your event? Part 2. Wedding & Event Podcast Episode 39.

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@beverlyhillshotel @elegantmusic

Tobey and I discuss finding out what is important to the client, and how this ultimately reveals the client’s vision and helps to craft the overall message of the event.

The event professional is there to listen and serve the interests of their client. Finding out what these interests are is often artfully done and can occur quite unexpectedly. Indeed the event professional helps to the degree that he is a good listener, asks the right questions, and the client feels comfortable in making their thoughts known. 

 

And now please enjoy “What is the message of your event?” Part 2. Wedding & Event Podcast Episode 39.

Sincerely, Eric Zimmermann Host of Wedding & Event Podcast 626-797-1795

About Tobey Dodge

“Tobey is about as good as you get. She simply cares about her clients and makes sure every detail has been taken care of…”

John Scott Senior Event Consultant, Classic Party Rentals

Tobey is a published author, Wedding Consultant, Founder and CEO of Prepaired.com.

Contact: tobey@prepaired.com

Website www.prepaired.com

About Eric Zimmermann

Eric is a DJ/Master of Ceremonies, Pianist, Bandleader, and Co-founder of Elegant Music. Eric is also a commercial actor in Los Angeles and host of Wedding & Event Podcast.

Contact: eric@elegantmusic.com

Website: www.elegantmusic.com

Office: 626-797-1795

What is the message of your event? Part 1. Wedding & Event Podcast Episode 38.

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@langhampasadena @elegantmusic_official

In episodes 36 and 37 Tobey and I discuss “Party With A Purpose”; these center on the occasion.

As you know thousands of dollars can be spent on an event, and people can have a good time and that might be all there is to it. However, if an event is a communication, then, what is the message?

Wedding & Event Podcast Episode 38

I had gotten a referral of a retirement party needing music. The gentleman planning the event, an executive of his company, wanted to acknowledge a retiring employee. 

In working out the flow of the event, I asked him if there would be toasts or words spoken?

This was something, he later admitted, he hadn’t thought of.

In a discussion late that evening, he expressed that this concept of including “spoken words”, turned out to be the opportunity for he and his guests to convey their heart-felt thoughts, which was important to him.

And now please enjoy “What is the message of your event?” Wedding & Event Podcast Episode 38.

Sincerely, Eric Zimmermann

Elegant Music 626-797-1795

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Party With A Purpose. Part 2. Wedding and Event Podcast Episode 37.

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Podcast: Play in new window | Download (Duration: 21:46 — 19.9MB)

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@CaliforniaClub, Private Club,

This episode is a continuation of our discussion of 2 parties Tobey had attended as a guest.

What are the factors that make an event a success?

Will the level of enjoyment be monitored by how much money is spent?

I think it could be a learning experience for an event professional to step outside of one’s self and observe an event from the viewpoint of being a guest.

And now please enjoy, “Party With A Purpose” Part 2. Wedding and Event Podcast Episode 37.

Sincerely, Eric Zimmermann Host of Wedding & Event Podcast

About Tobey Dodge

“Tobey is about as good as you get. She simply cares about her clients and makes sure every detail has been taken care of…”

John Scott Senior Event Consultant, Classic Party Rentals

Tobey is a published author, Wedding Consultant, Founder and CEO of Prepaired.com.

Contact: tobey@prepaired.com

Website www.prepaired.com

About Eric Zimmermann

Eric is a DJ/Master of Ceremonies, Pianist, Bandleader, and Co-founder of Elegant Music. Eric is also a commercial actor in Los Angeles and host of Wedding & Event Podcast.

Contact: eric@elegantmusic.com

Website: www.elegantmusic.com

Office: 626-797-1795

Party With A Purpose. Part 1. Wedding & Event Podcast Episode 36

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@juliennefinefoods @elegantmusic @elegantmusic_official @prepairedwedding @wedding_and_event_podcast #location #pasadena #podcast #sanmarinowedding #wedding weddingdress #weddingmusic
Wedding Reception @ Julienne Restaurant San Marino, CA Elegant Music – 626-797-1795

Dinner party, dance party, birthday party, retirement party, or a fundraiser that forwards a good cause, an event is a communication.

 A well-planned event provides an aesthetic distraction-free environment where guests interact. And stated or not, the event imparts a message.

In this episode, Tobey discusses 2 parties she enjoyed attending as a guest.  Each had a unique purpose. Though different, these parties shared similar qualities that made them successful events.

@elegantmusic, @elegantmusic_official, @prepairedwedding, @weddingandeventpodcast, #bride, #losangeles, #losangeleswedding, #party, #partyideas, #partyplanning, #partyplanningpodcast, #podcast, #weddingideas, #weddingstories, www.weddingandeventpodcast.com

And now please enjoy, “Party With A Purpose” Part 1. Wedding and Event Podcast Episode 36.

About Tobey Dodge

“Tobey is about as good as you get. She simply cares about her clients and makes sure every detail has been taken care of…”

John Scott Senior Event Consultant, Classic Party Rentals

Tobey is a published author, Wedding Consultant, Wedding Connection.

About Eric Zimmermann

Eric is a DJ/Master of Ceremonies, Pianist, Bandleader, and Co-founder of Elegant Music. Eric is also a commercial actor in Los Angeles and host of Wedding & Event Podcast.

Contact: eric@elegantmusic.com

Website: www.elegantmusic.com

Office: 626-797-1795

Upward from Clueless. Wedding & Event Podcast Episode 35

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Podcast: Play in new window | Download (Duration: 23:18 — 21.3MB)

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@elegantmusic_official, #armenianfood, #Armenianwedding, #firstdanceidea, #losangelesDJ, #losangelesMC, #losangelesmusic, #losangelesparty, #losangeleswedding, #quartetlosangeles, #tujungaweddingmusic, #weddingceremonymusic, #weddingidea, #weddingpyrotechnics, #weddingreceptionmusic, Elegant Music Quartet, Eric Zimmermann, Great Cesar Banquet Tujunga

With some exceptions, I mostly speak with brides and their families when planning music for the upcoming wedding. It’s quite natural to help a couple visualize their celebration, and where music will be needed, by making an itinerary sketch.

While working with a particular bride on her grand entrance, I was picking up that there was some reluctance on part of the groom making it difficult for her plan. So I decided to give him a call.

In our discussion about his wedding itinerary the groom suddenly, in a moment of cognition asks,  “Wait! Do you mean I have to walk into the room?”

This was a fundamental realization that he had to have, which, shed some light to the difficulty the bride was experiencing.

Now, I won’t speculate, if it was something like “stage fright” that had gotten this groom all balled up; he is a successful businessman and far from timid or stupid.

This could happen to anyone. He just needed to be made to look at his wedding and brought up to speed on the plans.

In this episode, Tobey and I discuss this phenomenon.

Listen to how this groom went upward from “clueless.” 

And now please enjoy, “Upward from Clueless.” Wedding and Event Podcast Episode 35.

 

About Tobey Dodge

“Tobey is about as good as you get. She simply cares about her clients and makes sure every detail has been taken care of…”

John Scott Senior Event Consultant, Classic Party Rentals

About Eric Zimmermann

Eric is a DJ/Master of Ceremonies, Pianist, Bandleader, and Co-founder of Elegant Music. Eric is also a commercial actor in Los Angeles and host of Wedding & Event Podcast.

Contact: eric@elegantmusic.com

Website: www.elegantmusic.com

Office: 626-797-1795

Do I need A Wedding Coordinator? Part 2. Wedding & Event Podcast Episode 34.

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Podcast: Play in new window | Download (Duration: 22:38 — 20.7MB)

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@elegantmusic,@elegantmusic_official,@prepairedwedding,@vibianaevents,@wedding_and_event_podcast,@weddingandeventpodcast,#candles,#florist #weddinglocation,#lightdesign,#losangelesdj,#losangeleswedding,#luxurywedding,#photography,#podcast,#vibiana,#wedding,#weddingband,#weddingdecor,#weddingdj,#weddingphotography,#weddingpodcast

Planning a wedding is a lot of fun. Being newly engaged is an exciting time for a couple.  Jumping right into wedding planning, without a plan, is a natural occurrence. Hey! We’re engaged! Let’s go shopping!

As the important date approaches one’s awareness becomes heightened and details suddenly jump out demanding attention. It may be at this point when the couple, already heavily invested in their wedding, might start to think “Do I Need A Wedding Coordinator?”

A couple has a vision and expectations for their wedding which influence the kind of wedding they will have.

In this episode, Tobey and I discuss how they can make an informed decision and answer the question  “Do I Need A Wedding Coordinator?” for themselves.

@elegantmusic_official,@prepairedwedding,@wedding_and_event_podcast,#losangelesdj,#losangeleswedding,#luxurywedding,#pasadenawedding,#podcast,#wedding,#weddingcoordinator,#weddingexecution,#weddinglocation,#weddingpodcast,#weddingprotocol

And now please enjoy “Do I need A Wedding Coordinator?” Part 2

 

About Tobey Dodge

“Tobey is about as good as you get. She simply cares about her clients and makes sure every detail has been taken care of…”

John Scott Senior Event Consultant, Classic Party Rentals

Tobey is a published author, Wedding Consultant, Founder and CEO of Prepaired.com.

Contact: tobey@prepaired.com

Website www.prepaired.com

About Eric Zimmermann

Eric is a DJ/Master of Ceremonies, Pianist, Bandleader, and Co-founder of Elegant Music. Eric is also a commercial actor in Los Angeles and host of Wedding & Event Podcast.

Contact: eric@elegantmusic.com

Website: www.elegantmusic.com

Office: 626-797-1795

Do I Need A Wedding Coordinator? Wedding & Event Podcast Episode 33.

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Podcast: Play in new window | Download (Duration: 21:59 — 20.1MB)

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@elegantmusic, @elegantmusic_official, @prepairedwedding, #weddingmusic, @wedding_and_event_podcast, @MileHighOaks, #DJ, #MC, #podcast, #wedding, #ceremony, #dinner, #YucaipaWedding, #location, #food, #pasadena, #weddinglocation, #decor, #bluetux, #tuxedo, #weddinggown, #weddingcake, #floraldesign, #flowers, #floral, #florist, #flowerstagram,

Hello everyone:

The title of this episode is “Do I Need A Wedding Coordinator? Part 1.” Wedding & Event Podcast Episode 33.

Do I need a wedding coordinator? This is a question that I am often asked by couples. The terms Wedding planning. Wedding designing. Wedding Coordination are sometimes used interchangeably as representing the same subject. Indeed they are separate subjects. In this discussion, I commented to Tobey that this question is a hard one to answer. And she said,

“Sure it is! There are so many different circumstances that would create a need or a desire for a couple to have a wedding coordinator. It’s not always with the physical or the physicality of the location or the temperament of the couple…”

@elegantmusic_official, @prepairedwedding, @wedding_and_event_podcast, #podcast, #weddingpodcast, #weddingprotocol, #wedding, #weddingcoordinator, #weddingexecution, #weddinglocation, #luxurywedding, #losangelesdj, #losangeleswedding, #pasadenawedding

And from there came 2 episodes on this important question.

And now please enjoy “Do I Need A Wedding Coordinator? Part 1.”

About Tobey Dodge

“Tobey is about as good as you get. She simply cares about her clients and makes sure every detail has been taken care of…”

John Scott Senior Event Consultant, Classic Party Rentals

Tobey is a published author, Wedding Consultant, Founder and CEO of Prepaired.com.

Contact: tobey@prepaired.com

Website www.prepaired.com

About Eric Zimmermann

Eric is a DJ/Master of Ceremonies, Pianist, Bandleader, and Co-founder of Elegant Music. Eric is also a commercial actor in Los Angeles and host of Wedding & Event Podcast.

Contact: eric@elegantmusic.com

Website: www.elegantmusic.com

Office: 626-797-1795

Avoiding Misadventures. Part 2. Wedding & Event Podcast Episode 32.

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Men Bearing Wedding Cake Backyard Wedding
Hello Everyone:

The title of this episode is Avoiding Misadventures Part 2.

In part one, Tobey and I discussed my preparation for a wedding on the coming weekend. I had an itinerary that I had worked out with the couple, but now it was time to contact and confer with the location, food service, and other vendors who I would be working with. To my knowledge at the time, there was no wedding coordinator, and other than meeting with the location manager at the beginning stages of planning, I had not been in contact with anyone other than with the bride and groom.

A wedding itinerary needs to be connected to wedding coordination.

In this episode, Tobey and I pick up right where we left off in part 1. Thankfully, Tobey guided me in what I needed to do.

And now please enjoy Avoiding Misadventures Part 2 Wedding and Event Podcast Episode 32.

About Tobey Dodge

“Tobey is about as good as you get. She simply cares about her clients and makes sure every detail has been taken care of…”

John Scott Senior Event Consultant, Classic Party Rentals

Tobey is a published author, Wedding Consultant, Founder and CEO of Prepaired.com.

Contact: tobey@prepaired.com

Website www.prepaired.com

About Eric Zimmermann

Eric is a DJ/Master of Ceremonies, Pianist, Bandleader, and Co-founder of Elegant Music. Eric is also a commercial actor in Los Angeles and host of Wedding & Event Podcast.

Contact: eric@elegantmusic.com

Website: www.elegantmusic.com

Office: 626-797-1795

Avoiding Misadventures. Part 1. Wedding & Event Podcast Episode 31.

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Hello Everyone:

The title of this episode is Avoiding Misadventures. Part 1. Wedding & Event Podcast Episode 31.

Music starts a celebration and continues throughout the event. When working with a couple I create an itinerary sketch that defines the scope of service that I will be providing. This sketch serves many purposes but essentially helps the couple understand their wedding and where music will be needed.

On the day of a wedding, many parts come together. And though the couple and I think we have a perfectly written itinerary sketch their yet remains execution of the event. How this event will go is dependent on the coming together and coordination of the parts.

And now please enjoy Avoiding Misadventures. Part 1.

About Tobey Dodge

“Tobey is about as good as you get. She simply cares about her clients and makes sure every detail has been taken care of…”

John Scott Senior Event Consultant, Classic Party Rentals

Tobey is a published author, Wedding Consultant, Founder and CEO of Prepaired.com.

Contact: tobey@prepaired.com

Website www.prepaired.com

About Eric Zimmermann

Eric is a DJ/Master of Ceremonies, Pianist, Bandleader, and Co-founder of Elegant Music. Eric is also a commercial actor in Los Angeles and host of Wedding & Event Podcast.

Contact: eric@elegantmusic.com

Website: www.elegantmusic.com

Office: 626-797-1795

Learning from the Royal Wedding Wedding. Wedding & Event Podcast Episode 30.

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Hello Everyone:

The title of this episode is, “Learning from the Royal Wedding” Wedding and Event Podcast Episode 30.

We can all learn something from observing other weddings.

Simply, find what you like and incorporate that into your own celebration.

In this short episode, Tobey and I discuss parts of the royal wedding that we really liked.

And now please enjoy Wedding and Event Podcast episode 30; Learning from the Royal Wedding.

 

About Tobey Dodge

“Tobey is about as good as you get. She simply cares about her clients and makes sure every detail has been taken care of…”

John Scott Senior Event Consultant, Classic Party Rentals

Tobey is a published author, Wedding Consultant, Founder and CEO of Prepaired.com.

Contact: tobey@prepaired.com

Website www.prepaired.com

About Eric Zimmermann

Eric is a DJ/Master of Ceremonies, Pianist, Bandleader, and Co-founder of Elegant Music. Eric is also a commercial actor in Los Angeles and host of Wedding & Event Podcast.

Contact: eric@elegantmusic.com

Website: www.elegantmusic.com

Office: 626-797-1795

Weddings. A Collective Art Form. Wedding & Event Podcast Episode 29.

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A motion picture is a composition of many art forms; for example, literature, cinematography, acting, costume and set design; each Art form contributes to telling the story. And much like a motion picture, a wedding incorporates many art forms and is certainly an example of “the whole is greater than the sum of its parts.

Viewing art, listening to music, even going to the movies is best when shared with another.

A party or wedding is a collective experience shared by everyone who attended. Each guest enjoyed the event from their individual viewpoint and when talking about it this experience is broadened.

It’s fun to talk about weddings and events. I am sure you can think of a great event that you were part of. 

Weddings. A Collective Art Form. Episode 29

And now please enjoy Weddings. A Collective Art Form. Wedding & Event Podcast Episode 29.

About Tobey Dodge

“Tobey is about as good as you get. She simply cares about her clients and makes sure every detail has been taken care of…”

John Scott Senior Event Consultant, Classic Party Rentals

Tobey is a published author, Wedding Consultant, Founder and CEO of Prepaired.com.

Contact: tobey@prepaired.com

Website www.prepaired.com

About Eric Zimmermann

Eric is a DJ/Master of Ceremonies, Pianist, Bandleader, and Co-founder of Elegant Music. Eric is also a commercial actor in Los Angeles and host of Wedding & Event Podcast.

Contact: eric@elegantmusic.com

Website: www.elegantmusic.com

Office: 626-797-1795

Protocol. Part 2 Wedding & Event Podcast Episode 28

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When greeting someone for the first time, one could say that the protocol would be to shake hands. This is an accepted response and invites further communication. The natural progression of getting to know one another has begun.

Indeed a wedding reception with a successful grand entrance, for example, is kind of like a handshake. Guests are welcomed and the event is set in motion.

In this episode, Tobey posed this question “Is Protocol what happens at a certain time?” Or “is protocol what is traditional and customary?”

I think it’s a combination of both. And much like a handshake, protocol invites further communication, and in the case of a wedding celebration, facilitates the joining of two families.

And now please enjoy Wedding and Event Podcast episode 28 “Protocol” Part 2

Tobey Dodge and Eric Zimmermann Discuss Wedding Protocol

About Tobey Dodge

“Tobey is about as good as you get. She simply cares about her clients and makes sure every detail has been taken care of…”

John Scott Senior Event Consultant, Classic Party Rentals

Tobey is a published author, Wedding Consultant, Founder and CEO of Prepaired.com.

Contact: tobey@prepaired.com

Website www.prepaired.com

About Eric Zimmermann

Eric is a DJ/Master of Ceremonies, Pianist, Bandleader, and Co-founder of Elegant Music. Eric is also a commercial actor in Los Angeles and host of Wedding & Event Podcast.

Contact: eric@elegantmusic.com

Website: www.elegantmusic.com

Office: 626-797-1795

Protocol. Wedding & Event Podcast Episode 27.

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There are certain traditions and observances that give guidance to how young women are formally introduced into society.

The debutante ball or cotillion are announcements of coming of age and a formal introduction of a young woman to society. Indeed the Jewish Bar mitzvah and Bat mitzvah or the Spanish Quinceanera are as well announcements and social presentation with ceremonies and traditional observances each with their own protocol.

A wedding is the joining of 2 people and by association the joining of 2 families.

Historically noble families steeped in tradition prearranged weddings as a matter of state to combine wealth or form political alliances.

Loosely protocol is an agreed-upon way of doing something or getting something done.

Though an event is formal, it can be fun and doesn’t have to be stuffy, but nevertheless, it is my opinion that such an event should not be cheapened by incomplete planning or casual presentation.

And now please enjoy “Protocol” Wedding and Event Podcast Episode 27

About Tobey Dodge

“Tobey is about as good as you get. She simply cares about her clients and makes sure every detail has been taken care of…”

John Scott Senior Event Consultant, Classic Party Rentals

Tobey is a published author, Wedding Consultant, Founder and CEO of Prepaired.com.

Contact: tobey@prepaired.com

Website www.prepaired.com

About Eric Zimmermann

Eric is a DJ/Master of Ceremonies, Pianist, Bandleader, and Co-founder of Elegant Music. Eric is also a commercial actor in Los Angeles and host of Wedding & Event Podcast.

Contact: eric@elegantmusic.com

Website: www.elegantmusic.com

Office: 626-797-1795

Event Running Late. Wedding & Event Podcast Episode 26.

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Wedding Ceremony Santa Monica Windjammers Yacht Club Marina del Rey, CA

Hosts have a vision for their event. A beautiful itinerary is composed and the stage is set for wonderful things to happen. Events usually go as planned. But things can occur that alter the proposed schedule. I experienced this happening at a recent wedding where I was the DJ/Master of Ceremonies and Pianist. I started seeing the event go off schedule before I had even started.

Now it is true that the times of an itinerary are flexible and an event can float 15 minutes in either direction and in most cases it is totally possible to catch up and get to everything that was planned. 

But time was passing and the guests were too long at the cocktail hour. The weather was hot. The couple was not yet done with their family pictures.  After a while, I felt a bit helpless to correct the situation.

In this discussion, I asked Tobey how she would handle an event that was running late.

She illustrated several factors that can influence schedule. Her insight, examples and level headed solutions made sense and some even surprised me.

And now please enjoy “Event Running Late.”

About Tobey Dodge

“Tobey is about as good as you get. She simply cares about her clients and makes sure every detail has been taken care of…”

John Scott Senior Event Consultant, Classic Party Rentals

Tobey is a published author, Wedding Consultant, Founder and CEO of Prepaired.com.

Contact: tobey@prepaired.com

Website www.prepaired.com

About Eric Zimmermann

Eric is a DJ/Master of Ceremonies, Pianist, Bandleader, and Co-founder of Elegant Music. Eric is also a commercial actor in Los Angeles and host of Wedding & Event Podcast.

Contact: eric@elegantmusic.com

Website: www.elegantmusic.com

Office: 626-797-1795

Recipe for a Good Wedding. Wedding & Event Podcast Episode 25.

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The Great Caesar Banquet

Hello everyone: 

The title of this episode is “Recipe for a Good Wedding.” Episode 25.

Tobey and I started talking about the importance of choosing high-quality ingredients when preparing a traditional meal for a religious observance and then got to talking about making perfect brownies.  And quite naturally, the analogy of cooking and planning a wedding arose.

We discussed examples of the responsibility of the bridal party being in support the bride on her wedding day and how this ties into the subjects of the grand entrance and Protocol dancing.

And how a bride can diplomatically garner the help of her wedding party.

And finally, we discussed examples of how robots had been used to assist a wedding.

Tobey Dodge & Eric Zimmermann

I’ll let you draw the corollary between choosing the right ingredients when preparing a meal and choices which result in a successful wedding.

And now please enjoy Recipe for a Good Wedding.

 

About Tobey Dodge

“Tobey is about as good as you get. She simply cares about her clients and makes sure every detail has been taken care of…”

John Scott Senior Event Consultant, Classic Party Rentals

Tobey is a published author, Wedding Consultant, Founder and CEO of Prepaired.com.

Contact: tobey@prepaired.com

Website www.prepaired.com

About Eric Zimmermann

Eric is a DJ/Master of Ceremonies, Pianist, Bandleader, and Co-founder of Elegant Music. Eric is also a commercial actor in Los Angeles and host of Wedding & Event Podcast.

Contact: eric@elegantmusic.com

Website: www.elegantmusic.com

Office: 626-797-1795

No Wedding Coordinator. Wedding & Event Podcast Episode 24.

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Beautiful, Successful Wedding @ Bistro Gardens Studio City, CA

Hello everyone.

The title of this episode is “No Wedding Coordinator.” Episode 24.

A couple has announced their engagement. Everyone is happy for them.

I am sure the mother of the bride of this wedding took great pleasure in helping plan her daughter’s special day.  Wedding planning gets you half the way there. After planning, for an event to be successful, there remains execution.

It was agreed upon between the bandleader and the mother of the bride that each bridal party couple would enter to their own music during the Grand Entrance.  Ambitions, but great idea!

The band prepared and rehearsed six thirty-second cues. One cue for each bridal party couple.

However, in the story relayed to me the band set up in such a way that they could not see the couples entering and there was no coordination between the bridal party and the band during the execution of the grand entrance. 

We can all learn from this.

And now please enjoy “No Wedding Coordinator.”

About Tobey Dodge

“Tobey is about as good as you get. She simply cares about her clients and makes sure every detail has been taken care of…”

John Scott Senior Event Consultant, Classic Party Rentals

Tobey is a published author, Wedding Consultant, Founder and CEO of Prepaired.com.

Contact: tobey@prepaired.com

Website www.prepaired.com

About Eric Zimmermann

Eric is a DJ/Master of Ceremonies, Pianist, Bandleader, and Co-founder of Elegant Music. Eric is also a commercial actor in Los Angeles and host of Wedding & Event Podcast.

Contact: eric@elegantmusic.com

Website: www.elegantmusic.com

Office: 626-797-1795

Events Go Well When… Wedding & Event Podcast Episode 23

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Monica & Daniel’s Wedding @ Ayers Hotel Manhattan Beach/Hawthorne, CA Elegant Music DJ/MC Eric Zimmermann 626-797-1795

Hello Everyone:

The title of this episode is “Events Go Well When…”  Episode 23.

I got a “thank you” note from a couple whose wedding I had done several months before. I love receiving these and In reading it it was as if I could hear their voices and sense them in the room with me. It really brought me back to their wedding and how well it went.

I started thinking about what it was that made their wedding such a success and I came up with a partial statement “Events go well when…”

I started playing with concepts that might make a complete statement and came up with several.

I quickly realized though that there could be many such statements each of which would express only a partial viewpoint, that it was possible none could be definitive and apply to everyone.

 

It may be that such a statement would only be momentarily true and according to the individual and what’s important to them.

Asking Tobey to complete this statement resulted in an excellent discussion.

And now please enjoy Episode 23. “Events Go Well When…”

Sincerely, Eric Zimmermann Elegant Music 626-797-1795

About Tobey Dodge

“Tobey is about as good as you get. She simply cares about her clients and makes sure every detail has been taken care of…”

John Scott Senior Event Consultant, Classic Party Rentals

Tobey is a published author, Wedding Consultant, Founder and CEO of Prepaired.com. Contact: tobey@prepaired.com www.prepaired.com

About Eric Zimmermann

Eric is a DJ/Master of Ceremonies, Pianist, Bandleader and Co-founder of Elegant Music. Eric is also a commercial actor in Los Angeles and host of Wedding & Event Podcast. Contact: eric@elegantmusic.com Website: www.elegantmusic.com Office: 626-797-1795 Please select a valid form

Pairing. The Client With The Right Vendor. Wedding & Event Podcast Episode 22.

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Hello everyone: The title of this episode is “Pairing. The Client With The Right Vendor.” Episode 22.

Someone new to planning a wedding or event would not have a clue about how to evaluate the extent and quality of services offered by event professionals. By researching Pinterest a couple designing their wedding can collect references of what they like.  This is a good start but there is so much more to it than that.

When a wedding coordinator refers their client to a vendor it has to be the right vendor for the client; you want a good fit.

An experienced coordinator finds out what their client needs and wants and can then perfectly match that client with the right vendors.

In planning a dinner party, the choice of wine to be served with food is a well-known example of “pairing”.


Tobey Dodge of www.prepaired.com and Eric Zimmermann Host 626-797-1795

Another example of pairing might be, a host creating a seating chart by carefully considering the personality and interests of their guests. Guests are paired and seated based on their compatibility with each other.

This is essentially the purpose of www.Prepaired.com.  To help individuals planning a wedding or special event find compatible and qualified event professionals.

This is based on the client’s needs and wants and vendor profiles.

During this discussion, Tobey and I started with the subject of flowers and getting the right vendor for her client’s particular needs.

And now please enjoy “Pairing. The Client With The Right Vendor.” Episode 22.

Sincerely, Eric Zimmermann Host of Wedding & Event Podcast 626-797-1795

 

About Tobey Dodge

“Tobey is about as good as you get. She simply cares about her clients and makes sure every detail has been taken care of…”

John Scott Senior Event Consultant, Classic Party Rentals

Tobey is a published author, Wedding Consultant, Founder and CEO of Prepaired.com.

Contact: tobey@prepaired.com

www.prepaired.com

About Eric Zimmermann

Eric is a DJ/Master of Ceremonies, Pianist, Bandleader and Co-founder of Elegant Music. Eric is also a commercial actor in Los Angeles and host of Wedding & Event Podcast.

Contact: eric@elegantmusic.com

Website: www.elegantmusic.com

Office: 626-797-1795

I’m All Done with Wedding Planning. Wedding & Event Podcast Episode 21.

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Podcast: Play in new window | Download (Duration: 46:11 — 42.3MB)

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The title of this episode is: “I’m all Done With Wedding Planning.”

In a previous discussion, Tobey had briefly described a bride who thought she was all done with planning her wedding but in fact was only half the way there.

I admire someone who is motivated, creative and a self-starter. I think it’s great that this bride being in the television industry was kind of a “do it yourself person” who had very specific ideas.  Being a performer and an artist this individual was able to communicate her vision. 

To have really good ideas is one thing but now comes logistics and execution and making those ideas happen. Thank goodness she had Tobey Dodge as her wedding coordinator.

And now please enjoy “I’m all Done With Wedding Planning.”

Sincerely, Eric Zimmermann Host of Wedding & Event Podcast 626-797-1795

 

About Tobey Dodge

“Tobey is about as good as you get. She simply cares about her clients and makes sure every detail has been taken care of…”

John Scott Senior Event Consultant, Classic Party Rentals

Tobey is a published author, Wedding Consultant, Founder and CEO of Prepaired.com.

Contact: tobey@prepaired.com

www.prepaired.com

About Eric Zimmermann

Eric is a DJ/Master of Ceremonies, Pianist, Bandleader, and Co-founder of Elegant Music. Eric is also a commercial actor in Los Angeles and host of Wedding & Event Podcast.

Contact: eric@elegantmusic.com

Website: www.elegantmusic.com

Office: 626-797-1795

New Information & New Responsibilities. Part 2. Learning from experience. Wedding & Event Podcast Episode 20.

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Party music
Solo Harp Villa del Sol d’Oro by Elegant Music

Solo Harp @ Villa del Sol d’Oro

The title of this episode is New Information and New Responsibilities Part 2. Learning from experience.

It should be obvious that “one doesn’t know” “what one doesn’t know.”  The person is just not experienced in the area.

As an example: If one is trying to produce an event with no prior experience, they will certainly learn a lot however it could happen that they will encounter things that they don’t know and improvising to fill in the blanks, pour choices could be made.

In this episode, Tobey recounts working with a couple on their Grand entrance who had some interesting ideas about “no introductions” and “no announcing”.  Somehow they thought that they could just appear on the dance floor and that suddenly everyone would give them their attention.

This idea of “no announcing” could work nicely for an intimate event such as a dinner party of perhaps 30 to 60 guests. But certainly not for a large event of 100 or more.

Now Tobey is quite the diplomat and patiently illustrated for the couple the various ways that the grand entrance could be done in the way they had chosen.

I think this idea of “No Announcements” is probably born from having experienced bad announcing by a poorly chosen master of ceremonies who wasn’t working from a script.

Sincerely, Eric Zimmermann Host of Wedding & Event Podcast 626-797-1795

About Tobey Dodge

“Tobey is about as good as you get. She simply cares about her clients and makes sure every detail has been taken care of…”

John Scott Senior Event Consultant, Classic Party Rentals

Tobey is a published author, Wedding Consultant, Founder and CEO of Prepaired.com.

Contact: tobey@prepaired.com

www.prepaired.com

About Eric Zimmermann

Eric is a DJ/Master of Ceremonies, Pianist, Bandleader and Co-founder of Elegant Music. Eric is also a commercial actor in Los Angeles and host of Wedding & Event Podcast.

Contact: eric@elegantmusic.com

Website: www.elegantmusic.com

Office: 626-797-1795

Wedding & Event Planning. New Information & New Responsibilities. Part 1. Wedding & Event Podcast Episode 19

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Family Gathering Villa del Sol d’Oro Sierra Madre, CA

As a good story develops it gets more and more interesting. The participants are captivated by a game that twists and turns as revelation fuels action and drama.

I think planning a wedding or special event is just as fun as performing for one… but it is not without surprises. It is indeed an adventure of discovery where new information is obtained or an unforeseen situation develops provoking decision and action. 

Though challenged those who are experienced and naturally organized have an easier time of it.

Each event is unique. Planning and executing a large event can be a dynamic learning experience and usually new for most people. Look for and be prepared to overcome barriers that may present themselves.  In this episode Tobey and I discuss examples of just that, encountering and handling situations.

Wedding & Event Podcast Episode 19 with Tobey Dodge hosted by Eric Zimmermann

And now please enjoy Wedding & Event Planning. New information and new responsibilities Part 1.

Sincerely, Eric Zimmermann Host of Wedding & Event Podcast 626-797-1795

About Tobey Dodge

“Tobey is about as good as you get. She simply cares about her clients and makes sure every detail has been taken care of…”

John Scott Senior Event Consultant, Classic Party Rentals

Tobey is a published author, Wedding Consultant, Founder and CEO of Prepaired.com.

Contact: tobey@prepaired.com

www.prepaired.com

About Eric Zimmermann

Eric is a DJ/Master of Ceremonies, Pianist, Bandleader, and Co-founder of Elegant Music. Eric is also a commercial actor in Los Angeles and host of Wedding & Event Podcast.

Contact: eric@elegantmusic.com

Website: www.elegantmusic.com

Office: 626-797-1795

Relatability. Wedding & Event Podcast Episode 18

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Paris and Peter in Venice, Italy

Hello everyone.

The title of this episode is:  Relatability (Relate Ability)

Part of an event planner’s job would be knowing their client and paring them with the right vendors.

In this episode, Tobey relates a story about recommending 2 different photographers to a client who had expressed a desire for certain qualities in their photographer. This story illustrates several attributes to consider when choosing someone to work with.

Tobey calls this “the relatability of someone.”

To this point, Tobey described a photo taken during a wedding reception. In addition to capturing a moment of guests thoroughly enjoying themselves, the photo also shows the service staff smiling and genuinely enjoying being of service to the guests.

And now please enjoy Relatability.

Tobey Dodge of www.prepaired.com and Eric Zimmermann Host of Wedding & Event Podcast

Sincerely, Eric Zimmermann Host of Wedding & Event Podcast 626-797-1795

About Tobey Dodge

“Tobey is about as good as you get. She simply cares about her clients and makes sure every detail has been taken care of…”

John Scott Senior Event Consultant, Classic Party Rentals

Tobey is a published author, Wedding Consultant, Founder and CEO of Prepaired.com.

Contact: tobey@prepaired.com

www.prepaired.com

About Eric Zimmermann

Eric is a DJ/Master of Ceremonies, Pianist, Bandleader and Co-founder of Elegant Music. Eric is also a commercial actor in Los Angeles and host of Wedding & Event Podcast.

Contact: eric@elegantmusic.com

Website: www.elegantmusic.com

Office: 626-797-1795

Factors to Consider When Planning an Event. Wedding & Event Podcast Episode 17

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Hello Everyone. 

The title of this episode is “Factors to Consider When Planning an Event.”

In this episode, Tobey and I discuss factors to consider that contribute to the atmosphere of an event. 

In addition to the location and lighting, this would include having an agreed upon itinerary to guide the natural progression of the event from one activity to the next. We touched on conducting a wine dinner and the importance of understanding the food service protocol of the location or the caterer that you are working with.

Please enjoy “Factors to Consider When Planning an Event.”

Tobey Dodge of www.prepaired.com and Eric Zimmermann of www.elegantmusic.com

About Tobey Dodge

“Tobey is about as good as you get. She simply cares about her clients and makes sure every detail has been taken care of…”

John ScottSenior Event Consultant, Classic Party Rentals

About Eric Zimmermann

Eric is a DJ/Master of Ceremonies, Pianist, Bandleader, and Co-founder of Elegant Music. Eric is also a commercial actor in Los Angeles and host of Wedding & Event Podcast.

Contact: eric@elegantmusic.com

Website: www.elegantmusic.com

Office: 323-270-3650

Planning Wedding Ceremony Music and Coordinating a Wedding Ceremony. Wedding & Event Podcast Episode 16

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Wedding Ceremony – Classic Trio – Formal Garden – Greystone Mansion – Beverly Hills

Hello Everyone.

The title of this episode is “Planning Wedding Ceremony Music” and “Coordinating a Wedding Ceremony”.

A wedding ceremony can be one of the most beautiful parts of a wedding celebration.

In this episode, Tobey and I discuss the factors that might cause a wedding ceremony program to change on the day of the wedding. And how, an experienced wedding coordinator can tighten the reigns and bring the wedding ceremony processionals under control. And ultimately, help with the pacing of the ceremony and allow a beautiful and meaningful moment to naturally occur.

Tobey Dodge of www.prepaired.com and Eric Zimmermann of www.elegantmusic.com

And now please enjoy, “Planning Wedding Ceremony Music” and “Coordinating a Wedding Ceremony.”
Sincerely, Eric Zimmermann Host of Wedding and Event Podcast 626-797-1795

About Tobey Dodge

“Tobey is about as good as you get. She simply cares about her clients and makes sure every detail has been taken care of…”

John Scott Senior Event Consultant, Classic Party Rentals

Tobey is a published author, Wedding Consultant, Founder and CEO of Prepaired.com.

Contact: tobey@prepaired.com

www.prepaired.com

 

About Eric Zimmermann

Eric is a DJ/Master of Ceremonies, Pianist, Bandleader, and Co-founder of Elegant Music. Eric is also a commercial actor in Los Angeles and host of Wedding & Event Podcast.

Contact: eric@elegantmusic.com

Website: www.elegantmusic.com

Office: 626-797-1795

Discovery & Understanding. Your Wedding & the Level of Service you will receive. Wedding & Event Podcast Episode 15

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Hello Everyone.

The title of this episode is Discovery and Understanding. Your Wedding and the Level of Service you will receive.

Tobey and I Started off talking about Organ Music and Piano Music and Bach, Mozart, and Beethoven…

During this conversation, I got a call from a bride who I was expecting to hear from. She wanted a price. However, this was before we had had a chance to actually speak. Just the price alone is only a number and really doesn’t reflect the extent or value of service. We had not yet spoken about her ideas and vision for her wedding.

Planning a wedding is a new experience for just about everyone. There is an educational step that would include helping the couple understand their own wedding.

And frankly, while speaking with a bride about her wedding I am learning about her and begin to understand the wedding she is planning.

Tobey Dodge of www.prepaired.com and Eric Zimmermann of www.elegantmusic.com

Basically, while exchanging ideas we become acquainted. So, there are a series of steps and understandings that are established in the initial conversation and done right a solid groundwork is established. This bodes well for the success of that event.

This is as a highly specialized activity.

I think with a greater level of understanding established a better level of service can be provided.

And now please enjoy: “Discovery and Understanding. Your Wedding and the Level of Service you will receive.“

About Tobey Dodge

“Tobey is about as good as you get. She simply cares about her clients and makes sure every detail has been taken care of…”

John ScottSenior Event Consultant, Classic Party Rentals

Tobey is a published author, Wedding Consultant, Founder and CEO of Prepaired.com.

Contact: tobey@prepaired.com

www.prepaired.com

 

About Eric Zimmermann

Eric is a DJ/Master of Ceremonies, Pianist, Bandleader, and Co-founder of Elegant Music. Eric is also a commercial actor in Los Angeles and host of Wedding & Event Podcast.

Contact: eric@elegantmusic.com

Website: www.elegantmusic.com

Office: 626-797-1795

The Balance Between Design & Function. Wedding & Event Podcast Episode: 14

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Cello and Piano @ Vibiana Wedding Ceremony

During the course of our conversations, Tobey has said many quotable things. One of my favorite Tobey Quotes is:

“There has to be a balance between design and function.”

Eric Zimmermann www.elegantmusic.com and Tobey Dodge www.prepaired.com

Now, what’s important to a couple on their wedding day is unique to them. And it is up to the event professional to help the couple achieve their vision.

Choosing flowers, for example, is often part of “design.”  However, the size of the centerpieces could easily become a barrier to guests across the table and impede their interaction.

So in addition to “design”, there is a “functional” aspect that should be considered.

It is the experienced event professional keeping both design and function in mind who can help guide a couple to making good decisions

And now please enjoy “Design and Function.”

Sheila and Eric Zimmermann Elegant Music @ Mountain Gate Country Club Los Angeles

Sincerely, Eric Zimmermann Host of Wedding and Event Podcast 626-797-1795

About Tobey Dodge

“Tobey is about as good as you get. She simply cares about her clients and makes sure every detail has been taken care of…”

John ScottSenior Event Consultant, Classic Party Rentals

Tobey is a published author, Wedding Consultant, Founder and CEO of Prepaired.com.

Contact: tobey@prepaired.com

www.prepaired.com

 

About Eric Zimmermann

Eric is a DJ/Master of Ceremonies, Pianist, Bandleader, and Co-founder of Elegant Music. Eric is also a commercial actor in Los Angeles and host of Wedding & Event Podcast.

Contact: eric@elegantmusic.com

Website: www.elegantmusic.com

Office: 626-797-1795

Naturally Good at Organization and Delegating Responsibility Wedding & Event Podcast Episode 13

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Podcast: Play in new window | Download (Duration: 48:56 — 44.8MB)

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Wedding Ceremony @ Descanso Beach Club Catalina Island

Hello everyone:

The title of this episode is “Naturally Good at Organization and Delegating Responsibility.”

Eric Zimmermann www.elegantmusic.com and Tobey Dodge www.prepaired.com

Being a good judge of character.

Choosing the right person to get the job done.

Having the certainty that the person chosen will get the job done.

These are some of the qualities of a good executive. You want to put a good executive in charge of your wedding.

The person chosen could be a co-worker, a best friend, a family member or hired event professional.

In this episode, Tobey and I discuss the successful elements of a beautiful wedding on Catalina Island.   

And now please enjoy “Naturally Good at Organization and Delegating Responsibility.”

Sincerely, Eric Zimmermann Host of Wedding and Event Podcast 626-797-1795

About Tobey Dodge

“Tobey is about as good as you get. She simply cares about her clients and makes sure every detail has been taken care of…”

John Scott Senior Event Consultant, Classic Party Rentals

Tobey is a published author, Wedding Consultant, Founder and CEO of Prepaired.com.

Contact: tobey@prepaired.com

www.prepaired.com

 

About Eric Zimmermann

Eric is a DJ/Master of Ceremonies, Pianist, Bandleader, and Co-founder of Elegant Music. Eric is also a commercial actor in Los Angeles and host of Wedding & Event Podcast.

Contact: eric@elegantmusic.com

Website: www.elegantmusic.com

Office: 626-797-1795

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